CSA Notice and Request for Comment
Proposed Amendments Facilitating CSA Information Technology
Arrangements
January 24, 2013
Introduction
The Canadian Securities Administrators (the CSA or we) are publishing for a 90 day
comment period the following material (the Proposed Material):
▪
proposed National Instrument 13-102 System Fees for SEDAR and NRD (NI 13-102), as set
out in Annex A,
▪
proposed amendments to National Instrument 13-101 System for Electronic Document
Analysis and Retrieval (SEDAR) (NI 13-101), as set out in Annex C,
▪
proposed amendments to National Instrument 31-102 National Registration Database (NI
31-102), as set out in Annex D, and
▪
proposed amendments to National Instrument 55-102 System for Electronic Disclosure by
Insiders (SEDI), as set out in Annex E.
The Proposed Material reflects the amendments necessary in connection with the scheduled
expiry of existing agreements with CDS Inc. to operate the System for Electronic Documents
Analysis and Retrieval (SEDAR), the System for Electronic Disclosure by Insiders (SEDI) and
the National Registration Database (NRD) (collectively, the CSA National Systems) on behalf of
the CSA. NI 13-102 will consolidate and replace the existing filing service charge schedules
under the SEDAR Filer Manual and NRD User Guide. As well, we have taken advantage of cost
saving opportunities under the new arrangements to reduce fees. Based on recent filing patterns,
we expect system fees to decline in approximately 40% of SEDAR filing situations and in
approximately 24% of NRD filing situations.
The text of NI 13-102 is contained in Annex A of this notice. Annex B of this notice compares
the fees in the existing filing service charge schedules to the fees in NI 13-102. Other related
proposed amendments are contained in Annexes C, D and E of this notice. This material is also
available on websites of CSA jurisdictions, including:
www.lautorite.qc.ca
www.albertasecurities.com
www.bcsc.bc.ca
www.gov.ns.ca/nssc
www.nbsc-cvmnb.ca
www.osc.gov.on.ca
www.sfsc.gov.sk.ca
www.msc.gov.mb.ca
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Background
CDS Inc. currently operates the CSA National Systems for the benefit of the CSA. The
agreements with CDS Inc. to operate the CSA National Systems are scheduled to expire in
October 2013 and a new service provider is being secured to take over operations. In this regard,
a number of minor changes to the existing rules governing the CSA National Systems are
required. In addition, we are consolidating the existing filing service charge schedules under the
SEDAR Filer Manual and NRD User Guide into NI 13-102.
The proposed system fees in NI 13-102 are structured in a substantially similar way to the fees in
the existing filing service charge schedules. “First jurisdiction” filing fees have been replaced
with filing fees payable to the applicable filer’s principal regulator, with the amounts unchanged.
Fees payable for filings in additional jurisdictions have been substantially reduced. Maximum
fees for filing in all jurisdictions will not increase, but fewer filers will be subject to the
maximum fee due to the reduction in additional jurisdiction fees and the way in which these fees
will be applied under the proposed system.
From a user perspective, we do not expect any significant changes to the current payment
process. The system fees will continue to be collected on-line through the CSA National Systems
and paid into a special purpose pool of funds, managed by one or more designated CSA
members, for the payment of costs and expenses associated with the operation and development
of the CSA National Systems (including any new or updated national information technology
systems that may be developed for the CSA).
Substance and Purpose
NI 13-102 sets out system fees payable to Canadian securities regulatory authorities, largely in
connection with specified filings. It consolidates and replaces the existing system fee schedules
found in the SEDAR Filer Manual and NRD User Guide. The proposed system fees result in a
reduction to the overall fees charged under the current arrangements. System fees would
continue, with the exception of NRD enrolment fees, to be paid on-line through SEDAR and
NRD.
The other proposed amendments reflect the changes necessary as a result of the change of the
SEDAR filing service contractor, SEDI operator and NRD administrator from CDS Inc. to a new
vendor.
Summary of the Proposed Material
Part 1 of NI 13-102 sets out definitions used in the proposed Instrument. It also ensures that the
proposed Instrument prevails over any conflicting provision in NI 13-101 or NI 31-102.
Part 2 of NI 13-102, in conjunction with Appendices A and B of the proposed Instrument, sets
out the SEDAR system fees payable to each Canadian securities regulatory authority.
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Part 3 of NI 13-102 sets out the NRD system fees payable to each Canadian securities regulatory
authority.
Part 4 of NI 13-102 provides that the fees in section 3, 4, 6 or 7 of the proposed Instrument are
all paid through SEDAR or NRD, as the case may be.
Part 5 of NI 13-102 allows exemptions to be granted under the Instrument.
Anticipated Costs and Benefits
The proposed system fees, when implemented, will yield benefits in the form of lower system
costs for many filers. Based on recent filing patterns, we expect system fees to decline in
approximately 40% of SEDAR filing situations and in approximately 24% of NRD filing
situations. In all remaining filing situations, there will be no change in system fee costs. We
expect system fee costs to decline by 6.5% on average for SEDAR filings and by 6.6% on
average for NRD filings based on recent filing patterns.
1
We have also eliminated the
subscription fees that are currently required to be paid for SEDAR filer software licences.
The CSA believes the proposed system operation and fee changes will have no impact on service
levels or the general operation and development of the CSA National Systems.
Request for Comments
We welcome your comments on the Proposed Materials.
Please submit your comments in writing on or before April 24, 2013. If you are not sending your
comments by email, please send a CD containing the submissions (in Microsoft Word format).
Address your submission to all of the CSA as follows:
British Columbia Securities Commission
Alberta Securities Commission
Saskatchewan Financial and Consumer Affairs Authority
Manitoba Securities Commission
Ontario Securities Commission
Autorité des marchés financiers
Nova Scotia Securities Commission
New Brunswick Securities Commission
Prince Edward Island Securities Office
Office of the Superintendent of Securities, Government of Newfoundland and Labrador
Department of Community Services, Government of Yukon
Office of the Superintendent of Securities, Government of the Northwest Territories
Legal Registries Division, Department of Justice, Government of Nunavut
1
Averages calculated by weighting the fee changes for each filing type by that filing type’s share of all filings made
over the last 12 months. For further information on the fee changes, see Annex B.
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Deliver your comments only to the addresses below. Your comments will be distributed to the
other participating CSA members.
The Secretary
Ontario Securities Commission
20 Queen Street West
19th Floor, Box 55
Toronto, Ontario M5H 3S8
Fax: 416-593-2318
comments@osc.gov.on.ca
M
e
Anne-Marie Beaudoin
Corporate Secretary
Autorité des marchés financiers
800, square Victoria, 22e étage
C.P. 246, tour de la Bourse
Montréal (Québec) H4Z 1G3
Fax : 514-864-6381
consultation-en-cours@lautorite.qc.ca
We cannot keep submissions confidential because securities legislation in certain provinces
requires publication of a summary of the written comments received during the comment period.
Contents of Annexes
As described above, Annexes A, C and D contain the Proposed Material. Annex B compares the
existing filing service charge schedules to the fees in NI 13-102.
Where applicable, Annex F contains local material.
Questions
Autorité des marchés financiers
Mathieu Laberge
Legal Counsel
Legal Affairs
514-395-0337 ext.2537
1-877-525-0337 ext. 2537
mathieu.laberge@lautorite.qc.ca
Alberta Securities Commission
Samir Sabharwal
Associate General Counsel
Office of the General Counsel
403-297-7389
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samir.sabharwal@asc.ca
British Columbia Securities Commission
David M. Thompson
General Counsel
604-899-6537
DThompson@bcsc.bc.ca
Manitoba Securities Commission
Chris Besko
Legal Counsel – Deputy Director
204-945-2561
Chris.Besko@gov.mb.ca
Ontario Securities Commission
Simon Thompson
Robert Galea
Senior Legal Counsel
Legal Counsel
General Counsel’s Office
General Counsel’s Office
416-593-8261
416-593-2321
sthompson@osc.gov.on.ca
rgalea@osc.gov.on.ca
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ANNEX A
PROPOSED NATIONAL INSTRUMENT 13-102
SYSTEM FEES FOR SEDAR AND NRD
PART 1
DEFINITIONS AND INTERPRETATION
Definitions
1. (1) In this Instrument,
“annual information form” means an “AIF” as defined by National Instrument 51-102
Continuous Disclosure Obligations or an annual information form for the purposes of Part 9 of
National Instrument 81-106 Investment Fund Continuous Disclosure;
“issuer bid”
(a) except in Ontario, means an issuer bid to which Part 2 of Multilateral Instrument 62-
104 Take-Over Bids and Issuer Bids applies, and
(b) in Ontario, means a “formal issuer bid” as defined by subsection 89(1) of the
Securities Act (Ontario);
“shelf prospectus” means a prospectus filed under National Instrument 44-102 Shelf
Distributions;
“take-over bid”
(a) except in Ontario, means a take-over bid to which Part 2 of Multilateral Instrument
62-104 applies, and
(b) in Ontario, means a “formal take-over bid” as defined by subsection 89(1) of the
Securities Act (Ontario).
6
(2) In this Instrument, each term appearing in Column 1 of the Table below has the meaning
ascribed to it in the Instrument or Form shown in the same row in Column 2 of the Table.
Column 1
Column 2
Term Defined
Specified Instrument or Form
CPC instrument
National Instrument 45-106 Prospectus and
Registration Exemptions
firm filer
National Instrument 31-102 National Registration
Database
individual filer
National Instrument 31-102 National Registration
Database
long form prospectus
National Instrument 41-101 General Prospectus
Requirements
MJDS prospectus
National Instrument 71-101 The
Multijurisdictional Disclosure System
NRD
National Instrument 31-102 National Registration
Database
principal jurisdiction
Multilateral Instrument 11-102 Passport System
principal regulator
Multilateral Instrument 11-102 Passport System
rights offering
National Instrument 45-101 Rights Offerings
SEDAR
National Instrument 13-101 System for Electronic
Document Analysis and Retrieval (SEDAR)
short form prospectus
National Instrument 41-101 General Prospectus
Requirements
sponsoring firm
Form 33-109F4 Registration of Individuals and
Review of Permitted Individuals
Inconsistency with other instruments
2. If there is any conflict or inconsistency between this Instrument and National Instrument 13-
101 System for Electronic Document Analysis and Retrieval (SEDAR) or National Instrument 31-
102 National Registration Database, this Instrument prevails.
PART 2
SEDAR SYSTEM FEES
Local system fees
3. In Québec, a person or company making the type of filing described in Column C of Appendix
A with the Autorité des marchés financiers must pay to the Autorité des marchés financiers the
system fee specified in Column D of that Appendix.
System fees
4. A person or company making the type of filing described in Column B of Appendix B of the
category in Column A of that Appendix must pay to the securities regulatory authority with
which the filing was made the system fee specified in Column C or D of that Appendix, as the
case may be.
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PART 3
NRD SYSTEM FEES
Enrolment Fee
5. A firm filer must pay to the securities regulatory authority of its principal jurisdiction an
enrolment fee of $500 upon enrolment in NRD.
NRD submission fee
6. (1) A firm filer must pay an NRD system fee in respect of an individual filer to each securities
regulatory authority if
(a) it is the sponsoring firm for the individual filer, and
(b) through the filing of a Form 33-109F4, the individual filer registers or reactivates
their registration with the securities regulatory authority.
(2) The fee under subsection (1) payable to each securities regulatory authority by a sponsoring
firm in respect of an individual filer is,
(a) if the securities regulatory authority is the principal regulator of the individual filer,
$75.00, and
(b) in any other case, $20.50.
Annual NRD system fee
7. On December 31 of each year, a firm filer must pay an annual NRD system fee to a securities
regulatory authority equal to the total of:
(a) if the securities regulatory authority in a jurisdiction is the principal regulator of one
or more individuals who are individual filers on that date and for which the firm filer is
the sponsoring firm in that jurisdiction, the product of $75.00 and the number of those
individuals, and
(b) if there are individual filers on that date for which the securities regulatory authority
in a jurisdiction is not the principal regulator and for which the firm filer is the
sponsoring firm in that jurisdiction, the product of $20.50 and the number of those
individuals.
PART 4
PAYMENT OF FEES
Means of payment
8. A fee under section 3, 4, 6 or 7 must be paid through SEDAR or NRD, as the case may be.
8
PART 5
EXEMPTION
Exemption
9. (1)
The regulator or the securities regulatory authority may grant an exemption from this
Instrument, in whole or in part, subject to such conditions or restrictions as may be imposed in
the exemption.
(2) Despite subsection (1), in Ontario, only the regulator may grant such an exemption.
PART 6
EFFECTIVE DATE
Effective Date
10. This Instrument comes into force on ●, 2013.
9
Appendix A – Local SEDAR System Fees
Section 3
Column A
Column B
Column C
Column D
Local
Category of
Type of Filing
System Filing
Jurisdiction
Filing
Fee
Québec
Securities
Prospectus distribution to person outside
$130.00
Offerings
Québec, if made from Québec (section
12 of Securities Act (Québec))
10
Appendix B – Other SEDAR System Fees
Section 4
Row
Column A
Column B
Category of Filing
Type of Filing
1
Annual filing service fee
Investment funds (continuous
for continuous disclosure -
disclosure)
investment funds
Note: Excludes the Annual
Information Form and all
other filings listed
separately in Rows 3 to 21.
2
Annual filing service fee
Continuous disclosure for reporting
for continuous disclosure
issuers (other than investment
funds)
Note: Excludes the Annual
Information Form and all
other filings listed
separately in Rows 3 to 21.
3
Investment fund issuers /
Simplified prospectus, annual
securities offerings
information form and Fund Facts
(National Instrument 81-101
Mutual Fund Prospectus
Disclosure)
4
Long form prospectus
5
Investment fund issuers /
Annual information form (National
continuous disclosure
Instrument 81-106 Investment Fund
Continuous Disclosure) for
investment fund if not a short form
prospectus issuer
6
Investment fund issuers /
Annual information form (National
continuous disclosure
Instrument 81-106 Investment Fund
Continuous Disclosure) for
investment fund if short form
prospectus issuer
7
Investment fund issuers /
Applications (National Instrument
exemptions and other
81-102 Mutual Funds)
8
applications
Exemptions and other applications
in connection with a prospectus
filing
11
Column C
Column D
System Fee
System Fee
Payable to
Payable to Each
Principal
Other Securities
Regulator
Regulatory
Authority
$495.00
N/A
$705.00
$74.00
$585.00, which
$162.50, subject
applies in total to a
to the application
combined filing, if
provision
one annual
described in
information form
Column C
and one simplified
prospectus are
used to qualify the
investment fund
securities of more
than one
investment fund
for distribution
$715.00
$212.50
$455.00
N/A
$2,655.00
N/A
$195.00
$40.00
$195.00
$82.50
Row
Column A
Column B
Category of Filing
Type of Filing
9
Other issuers / securities
Short form prospectus (National
offerings
Instrument 44-101 Short Form
Prospectus Distributions)
10
Shelf prospectus (National
Instrument 44-102 Shelf
Distributions)
11
MJDS Prospectus (National
Instrument 71-101 The
Multijurisdictional Disclosure
System)
12
Long form prospectus
13
Rights offering material
14
Prospectus governed by CPC
instrument (TSX Venture
Exchange)
15
Other issuers / continuous
Annual information form, if neither
disclosure
an investment fund nor a short form
prospectus issuer
16
Annual information form, if a short
form prospectus issuer (other than
an investment fund)
17
Exemptions and other
Exemptions and other applications
applications (if not an
in connection with prospectus filing
investment fund)
18
Other issuers / Going
Going private transaction filings
19
Private / Related Party
Related party transaction filings
Transactions
20
Other issuers/securities
Issuer bid filings
acquisitions
21
Third party filers/third party
Take-over bid filings
filings
12
Column C
Column D
System Fee
System Fee
Payable to
Payable to Each
Principal
Other Securities
Regulator
Regulatory
Authority
$390.00
$115.00
$390.00
$115.00
$390.00
$115.00
$715.00
$212.50
$325.00
$115.00
$715.00
$212.50
$455.00
N/A
$2,655.00
N/A
$195.00
$82.50
$325.00
$115.00
$325.00
$115.00
$195.00
$82.50
$195.00
$82.50
ANNEX B
COMPARISON OF EXISTING CHARGESTO PROPOSED FEES IN NI 13-102
SEDAR filing service subscriber fees
Category
Initial licensing fee
Charge for additional SEDAR filer software licenses
Annual subscription fee
SEDAR local system fees
(Appendix A of NI 13-102)
Reference in
Category
NI 13-102
Appendix A
Québec fee for distribution outside Québec
Annual filing service fee for continuous disclosure
(Appendix B of NI 13-102)
Reference in
Category
NI 13-102
Row 1
Investment Fund
Row 2
Single Jurisdiction Issuer (issuer which is a
reporting issuer in only one jurisdiction)
Row 2
Multi-Jurisdiction Issuer (an issuer which is a
reporting issuer in more than one jurisdiction)
Other SEDAR system fees
(Appendix B of NI 13-102)
Reference in
Category
NI 13-102
Row 3
Simplified prospectus, AIF and Fund
Facts (investment funds)
Row 4
Long form prospectus (investment funds)
Row 5
Investment funds AIF (not a short form
prospectus issuer)
Row 6
Investment funds AIF (if short form
prospectus issuer)
13
Existing
Proposed Fee
Charge
$390.00
Fee eliminated
$260.00
Fee eliminated
$390.00
Fee eliminated
Existing
Proposed Fee
Charge
$130.00
No change
Existing
Proposed Fee
Charge
$495.00
No change
$705.00
No change
$1,595.00
$705.00, plus $74.00
for each additional
jurisdiction in which
the issuer is a reporting
issuer, to a maximum
of $1,593.00
Existing
Proposed
Charge
Fee
First/local jurisdiction fee
$585.00
No change
Fee per add'l jurisdiction
$325.00
$162.50
Maximum Fee
$2,535.00
No change
First/local jurisdiction fee
$715.00
No change
Fee per add'l jurisdiction
$425.00
$212.50
Maximum Fee
$3,265.00
No change
First/local jurisdiction fee
$455.00
No change
First/local jurisdiction fee
$2,655.00
No change
Reference in
Category
NI 13-102
Row 7
Investment fund exemptions and other
applications (NI 81-102)
Rows 8, 17,
Exemptions and other applications in
20 and 21
connection with a prospectus filing; issuer
bid filings and take-over bid filings
Rows 9 to 11
Other short form prospectuses, shelf
prospectuses and MJDS prospectus
Rows 12 and
Long form prospectus or prospectus
14
governed by CPC instrument
Rows 13, 19
Rights offering material, going private
and 20
transaction filings and related party
transaction filings
Row 15
AIF if neither an investment fund nor a
short form prospectus issuer
Row 16
AIF, if a short form prospectus issuer
(other than an investment fund)
NRD system fees
Reference in
Category
NI 13-102
s. 5
NRD enrolment fee
s. 6(2) and 7
NRD submission and annual systems
First/local jurisdiction fee
fee
Fee per add'l jurisdiction
Maximum Fee
14
Existing
Proposed
Charge
Fee
First/local jurisdiction fee
$195.00
No change
Fee per add'l jurisdiction
$80.00
$40.00
Maximum Fee
$675.00
No change
First/local jurisdiction fee
$195.00
No change
Fee per add'l jurisdiction
$165.00
$ 82.50
Maximum Fee
$1,185.00
No change
First/local jurisdiction fee
$390.00
No change
Fee per add'l jurisdiction
$230.00
$115.00
Maximum Fee
$1,770.00
No change
First/local jurisdiction fee
$715.00
No change
Fee per add'l jurisdiction
$425.00
$212.50
Maximum Fee
$3,265.00
No change
First/local jurisdiction fee
$325.00
No change
Fee per add'l jurisdiction
$230.00
$ 115.00
Maximum Fee
$1,705.00
No change
First/local jurisdiction fee
$455.00
No change
First/local jurisdiction fee
$2,655.00
No change
Existing
Proposed
Charge
Fee
$500.00
No change
$75.00
No change
$50.00
$20.50
$325.00
$321.00
ANNEX C
PROPOSED AMENDMENTS TO NATIONAL INSTRUMENT 13-101
SYSTEM FOR ELECTRONIC DOCUMENT ANALYSIS AND RETRIEVAL (SEDAR)
1.
National Instrument 13-101 System for Electronic Document Analysis and Retrieval
(SEDAR) is amended by this Instrument.
2.
Section 1.1 is amended by, in the definition of “SEDAR filing service contractor”,
replacing “CDS INC.” with “___________”.
3.
This Instrument comes into force on ●.
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ANNEX D
PROPOSED AMENDMENTS TO NATIONAL INSTRUMENT 31-102
NATIONAL REGISTRATION DATABASE
1.
National Instrument 31-102 National Registration Database is amended by this
Instrument.
2.
Section 1.1 is amended by, in the definition of “NRD administrator”, replacing “CDS
INC.” with “_________”.
3.
Paragraph 4.5(e) is amended by replacing “payable to CDS INC. in Canadian funds, to
the firm’s principal regulator” with “payable to _________ in Canadian currency, made
payable to ____________”.
4.
This Instrument comes into force on ●.
16
ANNEX E
PROPOSED AMENDMENTS TO NATIONAL INSTRUMENT 55-102
SYSTEM FOR ELECTRONIC DISCLOSURE BY INSIDERS (SEDI)
1.
National Instrument 55-102 System for Electronic Disclosure by Insiders (SEDI) is
amended by this Instrument.
2.
Section 1.1 is amended by, in the definition of “SEDI operator”, replacing “CDS INC.”
with “_________”.
3.
Form 55-102F5 – SEDI User Registration Form is amended by
(a) replacing the section titled “Delivery of Signed Copy to SEDI Operator” with the
following:
Delivery of Signed Copy to SEDI Operator
Before you may make a valid SEDI filing, you must deliver a manually signed paper
copy of the completed user registration form to the SEDI operator for verification
purposes. To satisfy this requirement, it is preferred that you print a copy of the online
user registration form once you have certified and submitted it. You must deliver a
manually signed and dated copy of the completed user registration form via prepaid mail,
personal delivery or facsimile to the SEDI operator at the following address or fax
number, as applicable:
[Insert appropriate address - to be determined]
or, if you are resident in the province of Quebec, to the SEDI operator at the address
above, or to:
[Insert appropriate address - to be determined]
or at such other address(es) or fax number(s) as may be provided on the SEDI web site
(www.sedi.ca).
(b) replacing the section titled “Questions” with the following:
Questions
Questions may be directed to the SEDI operator at 1-800-219-5381 or such other number
as may be provided on the SEDI web site.
(c) in the section titled “Notice – Collection and Use of Personal Information”,
(i) replacing “CDS INC. (the SEDI operator) is retained by CDS INC.” with “the
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SEDI operator is retained by the SEDI operator”; and
(ii) replacing “the CDS SEDI Administrator” with “the SEDI operator”;
(d) replacing the first paragraph in the section titled “SEDI User Registration Form”
with the following:
Note: Before an individual registering as a SEDI user may make a valid SEDI filing, the
registering individual must deliver a manually signed paper copy of the completed user
registration form to the SEDI operator for verification purposes. It is preferred that the
registering individual print a copy of the online version using the “Print” function
provided for this purpose in SEDI. The signed paper copy must be delivered by prepaid
mail, personal delivery or facsimile to:
[Insert appropriate address - to be determined]
or, if you are resident in the province of Quebec, to the SEDI operator at the address
above, or to
[Insert appropriate address - to be determined]
(e) replacing, in the section titled “ SEDI User Registration Form”, the portion titled
“Section 3 – Certification of SEDI User” with the following:
Section 3 Certification of SEDI User
I certify that the foregoing information is true in all material respects. I agree to update
the information submitted on this form in SEDI as soon as practicable following any
material change in the information. I agree that an executed copy of Form 55-102F5, if
delivered to the SEDI operator by facsimile, shall have the same effect as an originally
executed copy delivered to the SEDI operator.
4.
This Instrument comes into force on ●.
18
ANNEX F
Local Manitoba Annex
The Commission does not currently have specific rule making power which would allow for the
adoption of Proposed National Instrument 13-102 System Fees for SEDAR and NRD as a rule
with respect to setting prescribed fees. Setting fees is done by way a regulation promulgated
under The Securities Act, R.S.M. 1988, c.S50. Proposed National Instrument 13-102 System Fees
for SEDAR and NRD is being published as a proposed rule for comment and consultation
purposes, but may instead be adopted as a regulation at a later date.
19
You are being directed to the most recent version of the statute which may not be the version considered at the time of the judgment.