Access to Information Orders
Decision Information
NATURE OF THE APPEAL: Under the Municipal Freedom of Information and Protection of Privacy Act (the Act ), a private individual asked the Niagara Regional Police Services Board (the Police) for a copy of a specific general incident report pertaining to him. The Police decided to grant the individual access to some portions of the report only. The Police denied the individual access to two types of information contained in the report the police codes [on the basis of section 8(1)(l) - facilitate commission of unlawful act] other information [on the basis of section 38(b) in conjunction with section 14(3)(b) – unjustified invasion of another individual’s personal privacy] The individual appealed the decision. During mediation, the individual (now the appellant) confirmed that he was not seeking access to the police codes. The other information remained in dispute, so the appeal then moved to the adjudication stage. First, I sought and received the representations of the Police. I shared the non-confidential portions of their representations with the appellant. The appellant did not provide written representations in response. Instead, he offered some oral representations to the Adjudication Review Officer assigned to the appeal. The Adjudication Review Officer wrote down the appellant’s comments and placed them on the file. ANALYSIS: PERSONAL INFORMATION The first issue for me to determine is whether the record at issue in this appeal, the general incident report, contains personal information and, if so, to whom that information relates. The term “personal information” is defined in section 2(1) of the Act , in part, as recorded information about an identifiable individual, including any identifying number assigned to the individual and the individual’s name where it appears with other personal information relating to the individual or where the disclosure of the name would reveal other personal information about the individual [paragraph (h)]. I have examined the record. I find that it contains the personal information of the appellant and of another identifiable individual, including such things as their names addresses telephone numbers personal opinions or views Hence, the information meets the definition of “personal information” set out in paragraphs (c), (d), (e), and (h) of the section 2(1) definition. UNJUSTIFIED INVASION OF ANOTHER INDIVIDUAL’S PERSONAL PRIVACY General principles Section 36(1) of the Act gives individuals a general right of access to their own personal information held by an institution. Section 38 provides a number of exceptions to this general right of access. Under section 38(b) of the Act , where a record contains the personal information of both the requester and another individual, and disclosure of the information would constitute an “unjustified invasion” of the other individual’s personal privacy, the institution may refuse to disclose that information to the requester. If the information falls within the scope of section 38(b), that does not end the matter, however, as the institution may exercise its discretion to disclose the information to the requester. I will review the Police’s exercise of discretion under section 38(b) later in this order, after I have decided whether the exemption applies. In determining whether the exemption in section 38(b) applies, sections 14(2), (3) and (4) of the Act provide guidance in determining whether disclosure of personal information would result in an unjustified invasion of the personal privacy of the individual to whom the information relates. Section 14(2) provides some criteria for the institution to consider in making this determination. Section 14(3) lists the types of information whose disclosure is presumed to constitute an unjustified invasion of personal privacy. Section 14(4) refers to certain types of information whose disclosure does not constitute an unjustified invasion of personal privacy. The Divisional Court has stated that once a presumption against disclosure has been established, it cannot be rebutted by either one or a combination of the factors set out in 14(2) [ John Doe v. Ontario (Information and Privacy Commissioner ) (1993), 13 O.R. (3d) 767] though it can be overcome if the personal information at issue falls under section 14(4) of the Act or if a finding is made under section 16 of the Act that a compelling public interest exists in the disclosure of the record in which the personal information is contained which clearly outweighs the purpose of the section 14 exemption. [See Order PO-1764] If none of the presumptions in section 14(3) applies, the institution must consider the application of the factors listed in section 14(2), as well as all other considerations that are relevant in the circumstances of the case. In addition, if any of the exceptions to the section 14(1) exemption at paragraphs (a) through (e) applies, then disclosure would not be an unjustified invasion of privacy under section 38(b). In this case, the Police relied on the "presumed unjustified invasion of personal privacy" in section 14(3)(b) of the Act to withhold the portions of the record. Section 14(3)(b) reads: A disclosure of personal information is presumed to constitute an unjustified invasion of personal privacy if the personal information was compiled and is identifiable as part of an investigation into a possible violation of law, except to the extent that disclosure is necessary to prosecute the violation or to continue the investigation. Police’s representations The Police submit that the personal information in the record was compiled and is identifiable as part of an investigation into a possible violation of law. The record in question was created by the Police as part of their investigation into the circumstances surrounding a possible violation under the Criminal Code , namely: harassment. As stated in Orders M-289 and M-293 the fact that no criminal proceedings were commenced by the Police does not negate the applicability of section 14(3)(b). This section only requires that there be an investigation into a possible violation of law. Appellant’s representations The appellant’s argument is based on the Canadian Charter of Rights and Freedoms (the Charter ). The appellant submits that the Charter guarantees him a right to be free of discrimination whereas privacy rights of individuals are not enshrined in the Charter . He asserts that the Police denied him the information he seeks because of his relationship with the individual whose personal information is contained in the record at issue. Therefore, he claims, the application of section 14(3)(b) in theses circumstances is discriminatory and violates his rights under the Charter . Findings I find that the section 14(3)(b) exemption applies to the information in the record at issue. It is evident from an examination of this record and the circumstances of this appeal that the Police compiled this information during the course of their investigation into an incident of harassment, which was a possible violation of t
Decision Content
NATURE OF THE APPEAL:
Under the Municipal Freedom of Information and Protection of Privacy Act (the Act), a private individual asked the Niagara Regional Police Services Board (the Police) for a copy of a specific general incident report pertaining to him.
The Police decided to grant the individual access to some portions of the report only. The Police denied the individual access to two types of information contained in the report
- the police codes [on the basis of section 8(1)(l) - facilitate commission of unlawful act]
• other information [on the basis of section 38(b) in conjunction with section 14(3)(b) – unjustified invasion of another individual’s personal privacy]
The individual appealed the decision.
During mediation, the individual (now the appellant) confirmed that he was not seeking access to the police codes. The other information remained in dispute, so the appeal then moved to the adjudication stage.
First, I sought and received the representations of the Police. I shared the non-confidential portions of their representations with the appellant. The appellant did not provide written representations in response. Instead, he offered some oral representations to the Adjudication Review Officer assigned to the appeal. The Adjudication Review Officer wrote down the appellant’s comments and placed them on the file.
ANALYSIS:
PERSONAL INFORMATION
The first issue for me to determine is whether the record at issue in this appeal, the general incident report, contains personal information and, if so, to whom that information relates. The term “personal information” is defined in section 2(1) of the Act, in part, as recorded information about an identifiable individual, including any identifying number assigned to the individual and the individual’s name where it appears with other personal information relating to the individual or where the disclosure of the name would reveal other personal information about the individual [paragraph (h)].
I have examined the record. I find that it contains the personal information of the appellant and of another identifiable individual, including such things as their
- names
- addresses
- telephone numbers
- personal opinions or views
Hence, the information meets the definition of “personal information” set out in paragraphs (c), (d), (e), and (h) of the section 2(1) definition.
UNJUSTIFIED INVASION OF ANOTHER INDIVIDUAL’S PERSONAL PRIVACY
General principles
Section 36(1) of the Act gives individuals a general right of access to their own personal information held by an institution. Section 38 provides a number of exceptions to this general right of access.
Under section 38(b) of the Act, where a record contains the personal information of both the requester and another individual, and disclosure of the information would constitute an “unjustified invasion” of the other individual’s personal privacy, the institution may refuse to disclose that information to the requester. If the information falls within the scope of section 38(b), that does not end the matter, however, as the institution may exercise its discretion to disclose the information to the requester. I will review the Police’s exercise of discretion under section 38(b) later in this order, after I have decided whether the exemption applies.
In determining whether the exemption in section 38(b) applies, sections 14(2), (3) and (4) of the Act provide guidance in determining whether disclosure of personal information would result in an unjustified invasion of the personal privacy of the individual to whom the information relates. Section 14(2) provides some criteria for the institution to consider in making this determination. Section 14(3) lists the types of information whose disclosure is presumed to constitute an unjustified invasion of personal privacy. Section 14(4) refers to certain types of information whose disclosure does not constitute an unjustified invasion of personal privacy.
The Divisional Court has stated that once a presumption against disclosure has been established, it cannot be rebutted by either one or a combination of the factors set out in 14(2) [John Doe v. Ontario (Information and Privacy Commissioner) (1993), 13 O.R. (3d) 767] though it can be overcome if the personal information at issue falls under section 14(4) of the Act or if a finding is made under section 16 of the Act that a compelling public interest exists in the disclosure of the record in which the personal information is contained which clearly outweighs the purpose of the section 14 exemption. [See Order PO-1764]
If none of the presumptions in section 14(3) applies, the institution must consider the application of the factors listed in section 14(2), as well as all other considerations that are relevant in the circumstances of the case.
In addition, if any of the exceptions to the section 14(1) exemption at paragraphs (a) through (e) applies, then disclosure would not be an unjustified invasion of privacy under section 38(b).
In this case, the Police relied on the "presumed unjustified invasion of personal privacy" in section 14(3)(b) of the Act to withhold the portions of the record.
Section 14(3)(b) reads:
A disclosure of personal information is presumed to constitute an unjustified invasion of personal privacy if the personal information
was compiled and is identifiable as part of an investigation into a possible violation of law, except to the extent that disclosure is necessary to prosecute the violation or to continue the investigation.
Police’s representations
The Police submit that the personal information in the record was compiled and is identifiable as part of an investigation into a possible violation of law.
The record in question was created by the Police as part of their investigation into the circumstances surrounding a possible violation under the Criminal Code, namely: harassment. As stated in Orders M-289 and M-293 the fact that no criminal proceedings were commenced by the Police does not negate the applicability of section 14(3)(b). This section only requires that there be an investigation into a possible violation of law.
Appellant’s representations
The appellant’s argument is based on the Canadian Charter of Rights and Freedoms (the Charter). The appellant submits that the Charter guarantees him a right to be free of discrimination whereas privacy rights of individuals are not enshrined in the Charter. He asserts that the Police denied him the information he seeks because of his relationship with the individual whose personal information is contained in the record at issue. Therefore, he claims, the application of section 14(3)(b) in theses circumstances is discriminatory and violates his rights under the Charter.