Access to Information Orders
Decision Information
NATURE OF THE APPEAL: The Brockville Police Services Board (the Police) received a request underthe Municipal Freedom of Information and Protection of Privacy Act (the Act ) for all information related to the Police investigation of aspecified assault incident which took place at a named establishment. ThePolice denied access to the responsive records on the basis that the recordswere law enforcement reports (section 8(2)(a)). The requester appealed thedecision to deny access. The responsive records consist of a general occurrence report, asupplementary report, police officer's notes, witness statements, victim'sstatement, medical release form, incident and dispatch details and CPICprintout. The records relate to a complainant's allegation that he wasassaulted by four individuals employed by the named establishment, where theincident allegedly took place. The requester, now the appellant, represents the liability insurers for thenamed establishment and the four employees. This office provided a Notice of Inquiry to the appellant, the Police, thefour employees and two other individuals referred to in the records. Becausethe records appear to contain personal information, the parties were asked tomake submissions on the application of sections 14 and 38(b) of the Act . Representations were received from the appellant only. The Police have relied on the discretionary exemption contained in section8(2)(a) to withhold access to the records. As I have indicated previously, norepresentations have been received from the Police. Consequently, I will notconsider the application of section 8(2)(a) to the records. However, where arecord appears to contain personal information and the institution has notraised the mandatory exemption in section 14, the Commissioner has an inherentobligation in the interest of privacy protection, to review the record todetermine whether the mandatory exemption applies. Accordingly, I will considerthe application of sections 14 and 38(b) to the records at issue. DISCUSSION: PERSONAL INFORMATION Under section 2(1) of the Act , "personal information" isdefined, in part, to mean recorded information about an identifiable individual. I have reviewed the information in the records and I find that it relates tothe complainant, the four employees and other identifiable individuals andconstitutes their personal information. INVASION OF PRIVACY Where a record contains the personal information of both the appellant andother individuals, section 38(b) of the Act allows the Police towithhold information from the appellant if they determine that disclosing thatinformation would constitute an unjustified invasion of personal privacy. Onappeal, I must be satisfied that disclosure would constitutean unjustified invasion of another individual's personal privacy. The appellantis not required to prove the contrary. Sections 14(2), (3) and (4) provide guidance in determining whetherdisclosure of personal information would constitute an unjustified invasion ofpersonal privacy. Disclosing the types of personal information listed insection 14(3) is presumed to be an unjustified invasion of personal privacy. Ifone of the presumptions applies, the Police can disclose the personalinformation only if it falls under section 14(4) or if section 16 applies to it. If none of the presumptions in section 14(3) apply, the Police must considerthe factors listed in section 14(2), as well as all other relevantconsiderations. The appellant indicates that his clients are facing a civil suit launched bythe complainant and the information in the records is required to prepare fordefence. In this way, the appellant has indirectly raised section 14(2)(d) -fair determination of rights. As I have indicated previously, the records relate to an allegation ofassault made by the complainant against the named establishment and four of itsemployees. I have conducted an independent review of the personal informationin the records. I note that pages 21 and 22 consist of a statement given to the Police byone of the employees, represented by the appellant. Page 18 consists of apolice officer's notes regarding this employee's statement. Numerous orders ofthe Commissioner have stated that to deny information about an appellant oranother individual which was originally supplied by that appellant would lead toan "absurd result" (Orders M-993 and M-976). This principle appliesto the pages 18, 21 and 22. These pages should be disclosed to the appellant. In my view, the personal information in the remaining records clearly fallswithin the presumption in section 14(3)(b). I find that the personalinformation in the records was compiled and is identifiable as part of aninvestigation into a possible violation of the Criminal Code . I findthat sections 14(4) and 16 do not apply. As indicated previously, a finding ofa presumption under section 14(3) cannot be rebutted by the consideration of afactor(s) under section 14(2). Accordingly, I find that disclosure of thisinformation would constitute an unjustified invasion of personal privacy and theexemption in section 38(b) applies. In addition, I find that the personal information that I have found to beexempt under section 38(b) is so intertwined, it cannot be severed in accordancewith section 4(2) of the Act . ORDER: 1.I order the Police to disclose pages 18, 21 and 22 to the appellant bysending him a copy on or before October 31, 1997 but notearlier than October 27, 1997 . 2.I uphold the decision of the Police to deny access to the remainingrecords. 3.I reserve the right to require the Police to provide me with a copy ofthe pages disclosed to the appellant pursuant to Provision 1. Original signed by: Mumtaz Jiwan, Inquiry Officer September 26, 1997
Decision Content
ORDER M-1006
Appeal M‑9700157
Brockville Police Services Board
NATURE OF THE APPEAL:
The Brockville Police Services Board (the Police) received a request under the Municipal Freedom of Information and Protection of Privacy Act (the Act) for all information related to the Police investigation of a specified assault incident which took place at a named establishment. The Police denied access to the responsive records on the basis that the records were law enforcement reports (section 8(2)(a)). The requester appealed the decision to deny access.
The responsive records consist of a general occurrence report, a supplementary report, police officer’s notes, witness statements, victim’s statement, medical release form, incident and dispatch details and CPIC printout. The records relate to a complainant’s allegation that he was assaulted by four individuals employed by the named establishment, where the incident allegedly took place.
The requester, now the appellant, represents the liability insurers for the named establishment and the four employees.
This office provided a Notice of Inquiry to the appellant, the Police, the four employees and two other individuals referred to in the records. Because the records appear to contain personal information, the parties were asked to make submissions on the application of sections 14 and 38(b) of the Act . Representations were received from the appellant only.
The Police have relied on the discretionary exemption contained in section 8(2)(a) to withhold access to the records. As I have indicated previously, no representations have been received from the Police. Consequently, I will not consider the application of section 8(2)(a) to the records. However, where a record appears to contain personal information and the institution has not raised the mandatory exemption in section 14, the Commissioner has an inherent obligation in the interest of privacy protection, to review the record to determine whether the mandatory exemption applies. Accordingly, I will consider the application of sections 14 and 38(b) to the records at issue.
DISCUSSION:
PERSONAL INFORMATION
Under section 2(1) of the Act, “personal information” is defined, in part, to mean recorded information about an identifiable individual. I have reviewed the information in the records and I find that it relates to the complainant, the four employees and other identifiable individuals and constitutes their personal information.
INVASION OF PRIVACY
Where a record contains the personal information of both the appellant and other individuals, section 38(b) of the Act allows the Police to withhold information from the appellant if they determine that disclosing that information would constitute an unjustified invasion of personal privacy. On appeal, I must be satisfied that disclosure would constitute an unjustified invasion of another individual’s personal privacy. The appellant is not required to prove the contrary.
Sections 14(2), (3) and (4) provide guidance in determining whether disclosure of personal information would constitute an unjustified invasion of personal privacy. Disclosing the types of personal information listed in section 14(3) is presumed to be an unjustified invasion of personal privacy. If one of the presumptions applies, the Police can disclose the personal information only if it falls under section 14(4) or if section 16 applies to it. If none of the presumptions in section 14(3) apply, the Police must consider the factors listed in section 14(2), as well as all other relevant considerations.
The appellant indicates that his clients are facing a civil suit launched by the complainant and the information in the records is required to prepare for defence. In this way, the appellant has indirectly raised section 14(2)(d) - fair determination of rights.
As I have indicated previously, the records relate to an allegation of assault made by the complainant against the named establishment and four of its employees. I have conducted an independent review of the personal information in the records.
I note that pages 21 and 22 consist of a statement given to the Police by one of the employees, represented by the appellant. Page 18 consists of a police officer’s notes regarding this employee’s statement. Numerous orders of the Commissioner have stated that to deny information about an appellant or another individual which was originally supplied by that appellant would lead to an “absurd result” (Orders M-993 and M-976). This principle applies to the pages 18, 21 and 22. These pages should be disclosed to the appellant.
In my view, the personal information in the remaining records clearly falls within the presumption in section 14(3)(b). I find that the personal information in the records was compiled and is identifiable as part of an investigation into a possible violation of the Criminal Code. I find that sections 14(4) and 16 do not apply. As indicated previously, a finding of a presumption under section 14(3) cannot be rebutted by the consideration of a factor(s) under section 14(2). Accordingly, I find that disclosure of this information would constitute an unjustified invasion of personal privacy and the exemption in section 38(b) applies.
In addition, I find that the personal information that I have found to be exempt under section 38(b) is so intertwined, it cannot be severed in accordance with section 4(2) of the Act.
ORDER:
1. I order the Police to disclose pages 18, 21 and 22 to the appellant by sending him a copy on or before October 31, 1997 but not earlier than October 27, 1997.
2. I uphold the decision of the Police to deny access to the remaining records.
3. I reserve the right to require the Police to provide me with a copy of the pages disclosed to the appellant pursuant to Provision 1.
Original signed by: September 26, 1997
Mumtaz Jiwan
Inquiry Officer